The Workforce Platform
Built for Healthcare,
Not Adapted to It

When lives are on the line, spreadsheets, shared calendars, or off-the-shelf rota tools just don’t cut it. RotaMaster gives you total control over your workforce with scheduling, compliance, and onboarding in one platform, purpose-built for UK health and care.

The Problem with “One Size Fits All”

Most rota systems were built for industries like retail or hospitality and retrofitted for healthcare later.

The result?

  • Rigid tools that don’t reflect NHS priorities
  • Manual workarounds for audits and staffing rules
  • Escalating agency spendPoor staff engagement and limited visibility

You shouldn’t have to fight your software to deliver safe, efficient care.

At RotaMaster, we believe healthcare teams shouldn’t have to choose between safe staffing, operational control, and staff wellbeing. You can have it all with the right platform.

Why RotaMaster is Different

We’ve built RotaMaster exclusively for healthcare from day one. We understand what GP practices, PCNs, Trusts, and care providers really need. Swipe right/left to view table.
Requirement
RotaMaster
Generic Rota System
Healthcare-only platform
✅ Yes — 100% UK health & care
❌ Multi-industry
NHS/CQC audit compliance tools
✅ Built-in alerts and dashboards
❌ Lacking or manual
Integrated onboarding
✅ Automated & compliant
❌ Often missing or third-party
Staff-based shift logic
✅ Skills, contracts, and safe staffing rules
❌ Limited or generic
Multi-site / multi-organisation support
✅ Designed for PCNs, federations, and Trusts
🟡 Single-site models dominate
Self-service StaffHub App
✅ Full access to shifts, swaps, leave requests
🟡 Optional add-ons, limited functionality
Go-live speed
✅ <6 weeks with 4-step onboarding
🟡 Varies widely
UK-based support & healthcare expertise
✅ Yes
🟡 Rare

Our Proven 4-Step Onboarding Journey To Get You Live In Under 6 Weeks

  • Project Discovery

    We get to know your services, teams and objectives — so RotaMaster works the way you do.

    • Bespoke project plan with agreed milestones
    • Digital rollout dashboard for visibility and updates
    • Best-practice guidance for staff engagement and adoption
  • Consultancy & Requirements Capture

    Through hands-on sessions, we assess your current rota, HR and payroll processes — then map out how RotaMaster will improve them.

    • Deep dive into scheduling, payroll, HR and communication workflows
    • Alignment to your existing challenges and team structure
    • Full documentation of requirements and outcomes
  • RotaMaster training

    We train your teams on what matters most — based on your workflows — and support you through testing.

    • Admin training via online, face-to-face or workshop formats
    • Tailored sessions focused on impact features
    • Test plan support, UAT templates and refresher options
  • System Testing and Roll-Out

    We help you launch confidently and continue supporting your teams beyond go-live.

    • Staff communication and rollout planning
    • On-the-day floor-walking and in-app user support
    • Ongoing success check-ins and access to our support team

Supporting the NHS 10-Year Vision

The NHS Long Term Workforce Plan outlines a bold vision for building a sustainable, modern, digitally enabled workforce. RotaMaster helps NHS and care providers deliver on that vision right now.

“A transition from analogue to digital must underpin how the workforce operates.”
— NHS 10-Year Plan

Why RotaMaster is Different

Swipe right/left to view table.
NHS Workforce Priority
How RotaMaster Supports It
Right staff, right place, right time
Smart shift logic ensures skill-based cover across services
Digital-first workforce tools
Automated scheduling replaces spreadsheets and manual work
Flexible working models
StaffHub app empowers shift control and autonomy
Reduce agency spend
Internal fill and bank staff prioritisation reduce reliance
Audit readiness and compliance
Live dashboards for training, DBS, skills, and safe staffing

What our customers
say about us

  • “RotaMaster has provided us with the tools we needed to streamline our operation and gain better conrtol over our workforce management. The improved visibility and integration have already made a significant impact on our efficiency and recruitment process.”

    Mike Foster
    Finance Director, Camden Health Partners
  • “Accurate rotas. No need to constantly phone to try and cover shifts. Good recording tool of absences and annual leave.”

    Derek Johnston
    Performance Manager, Greater Glasgow and Clyde NHS
  • “Major cost savings and major time savings. The impact of RotaMaster cannot be overstated!”

    Maisie Chart
    Operations Officer, Teladoc Health UK
  • “Now we can reproduce a month’s rota at the click of a button and can have complete control over when staff get to see it.”

    Rebecca Fawcett
    Workforce Manager, Kernow Health CIC
  • “... both HR and service managers can have access to the same contemporaneous records which supports us in meeting requirements from our regulators, and managing our CQC inspections better.”

    Ruth Mabika
    Chief of Staff, Nouvita Healthcare
  • “Rotamaster has helped us to manage and control our rosters in an easier way. This enables us to push for shifts that we require filling first and work closer with staff to balance our needs and theirs.”

    Joe Chilton
    Deputy General Manager, London Ambulance Service
  • “RotaMaster has provided excellent account management and personalised training sessions. The online learning portal (knowledge zone) is also an excellent tool to support learning, as well as the newly introduced lunchtime learning webinars”

    Sarah Rochelle
    Operations Manager, Northern Health
  • “There is no doubt about the care and enthusiasm that your (RotaMaster) staff have. Their constant availability through the process has helped so much.”

    Craig Barker
    Operations Manager, NUPAS
  • “Before RotaMaster, we had no way of effectively managing our extended access services. Now we’re able to effectively schedule staff and ensure prompt payment – removing bias and giving consistency to operations.”

    Sally White
    Project Manager, Suffolk GP Federation
  • “Working in collaboration with RotaMaster, the SWL Alliance, SWL Federations and Primary Care Networks have been able to build workforce resilience due to the tools and technology as well as the flexibility that RotaMaster has been able to provide.”

    Mariam Ganesaratnam
    Director and CEO, SWL Primary Care Provider Alliance

Key Benefits of Choosing RotaMaster

  • Smarter scheduling — based on contracts, availability, and skill
  • Mobile empowerment — StaffHub app gives teams visibility and control
  • Audit-ready compliance — Stay ahead of CQC and NHSE requirements
  • Faster onboarding — Go live in under 6 weeks
  • Healthcare expertise — UK-based team with 25+ years of NHS experience

Ready to find out more?

Book a demo with one of our team today.

Contact

RotaMaster
West One, Wellington Street,
Leeds, LS1 1BA

01924 252 360
enquiries@rotamaster.co.uk