Gain Full Workforce Visibility.
See Every Person, Every Shift, In Real Time.

Without full oversight of your workforce you’re making decisions in the dark. RotaMaster brings clarity and control to scheduling, skills, and staffing costs, so you can lead with confidence.

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Do you really know who’s working in your service and when?

Many healthcare providers operate without a full picture of their workforce.
They’re managing shift-by-shift, often blind to the very staff they already employ.

  • You may not realise how often your permanent staff are underused
  • Repetitive shift gaps go unnoticed until they hit the rota
  • Skills may be mismatched or missed entirely
  • Agency gets prioritised by default, because the system doesn’t show you alternatives

When you don’t have full visibility, you can’t optimise your workforce and that means avoidable cost, stress, and risk.

Without full visibility into your workforce:

  • You may spend more on agency than necessary
  • Staff rotas become unfair or unintentionally biased
  • Skills and roles are misaligned to clinical need
  • Repeated coverage gaps impact continuity of care
  • You can’t plan service delivery confidently or explain gaps in audits

RotaMaster gives you total, real-time visibility across every staff type, skill and shift.

See who’s available, who’s working, who’s qualified and what it’s costing you.
No more assumptions. No more spreadsheets.
Just clear, connected workforce oversight across permanent, bank and agency staff.

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Feature
What It Does
Why It Matters
Unified Workforce View
See all staff — permanent, bank, agency — in one place
Prevent underutilisation, reduce over-reliance on agency
Staff Contract & Skill Mapping
RotaMaster tracks contracts, roles, pay bands, and clinical competencies
Build compliant rotas that match skill mix and budget
Real-Time Fill Visibility
Instantly see what’s covered, what’s at risk
Act earlier, adjust before gaps impact care
Rota Bias Tracking
Highlight patterns of repeated shift allocation
Promote fairness, improve staff satisfaction
Integrated Compliance View
View gaps in credentials or training alongside rota
Ensure shifts are filled only by qualified, safe staff

The Outcome

Without visibility, providers fall into costly patterns:

  • Overusing agency without realising perm staff were free
  • Creating rota templates that ignore contracts or skills
  • Allocating unfair shifts without knowing it

With RotaMaster, you regain control and make decisions backed by insight, not instinct.

“We realised half our perm staff were underused across 3 clinics. Now, we auto-fill based on skill mix — and haven’t called agency in two months.” — Ops Lead, Primary Care Federation

What our customers
say about us

  • “RotaMaster has provided us with the tools we needed to streamline our operation and gain better conrtol over our workforce management. The improved visibility and integration have already made a significant impact on our efficiency and recruitment process.”

    Mike Foster
    Finance Director, Camden Health Partners

  • “Accurate rotas. No need to constantly phone to try and cover shifts. Good recording tool of absences and annual leave.”

    Derek Johnston
    Performance Manager, Greater Glasgow and Clyde NHS

  • “Major cost savings and major time savings. The impact of RotaMaster cannot be overstated!”

    Maisie Chart
    Operations Officer, Teladoc Health UK

  • “Now we can reproduce a month’s rota at the click of a button and can have complete control over when staff get to see it.”

    Rebecca Fawcett
    Workforce Manager, Kernow Health CIC

  • “... both HR and service managers can have access to the same contemporaneous records which supports us in meeting requirements from our regulators, and managing our CQC inspections better.”

    Ruth Mabika
    Chief of Staff, Nouvita Healthcare

  • “Rotamaster has helped us to manage and control our rosters in an easier way. This enables us to push for shifts that we require filling first and work closer with staff to balance our needs and theirs.”

    Joe Chilton
    Deputy General Manager, London Ambulance Service

  • “RotaMaster has provided excellent account management and personalised training sessions. The online learning portal (knowledge zone) is also an excellent tool to support learning, as well as the newly introduced lunchtime learning webinars”

    Sarah Rochelle
    Operations Manager, Northern Health

  • “There is no doubt about the care and enthusiasm that your (RotaMaster) staff have. Their constant availability through the process has helped so much.”

    Craig Barker
    Operations Manager, NUPAS

  • “Before RotaMaster, we had no way of effectively managing our extended access services. Now we’re able to effectively schedule staff and ensure prompt payment – removing bias and giving consistency to operations.”

    Sally White
    Project Manager, Suffolk GP Federation

  • “Working in collaboration with RotaMaster, the SWL Alliance, SWL Federations and Primary Care Networks have been able to build workforce resilience due to the tools and technology as well as the flexibility that RotaMaster has been able to provide.”

    Mariam Ganesaratnam
    Director and CEO, SWL Primary Care Provider Alliance

Ready to See the Whole Picture?

RotaMaster shows you the full workforce, in real time, so you can optimise usage, cut cost, and build fairer, safer rotas.

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Workforce Management
Industries
Services
Contact

RotaMaster
West One, Wellington Street,
Leeds, LS1 1BA

01924 252 360
enquiries@rotamaster.co.uk